From referral to routine.
Below is the step-by-step referral process we will follow once vendorized, from initiation by a Service Coordinator through the start of services. Specific details may vary by regional center.
The referral process
From initiation by a Regional Center Coordinator through the start of services. Each step builds on the one before it.
Referral Initiation
Referrals are initiated by a regional center Service Coordinator through the Individual Program Plan (IPP) process.
Referral Submission
The regional center provides the vendor with a referral packet, which includes the current IPP and relevant behavioral, medical, and safety information.
Referral Review
The vendor reviews the referral to determine program compatibility, capacity, staffing availability, and ability to meet the individual's behavioral support needs.
Intake
If appropriate, the vendor completes an intake via Telehealth or in person, as needed, to gather background information and confirm alignment with the individual's IPP goals.
Assessment
An in-person observation, including interviews with caregivers and staff, a review of records, and the completion of one or more standardized assessment tools such as the FAST, Vineland-3, ABLLS, AFLS, or Socially Savvy, to understand support needs.
Admission Decision
Via Home and Community Services notifies the regional center Service Coordinator of acceptance or denial. Any denials will include written justification.
Authorization
Services begin only after written authorization is received from the regional center for the Behavioral Day Program.
Service Start
Once authorized, the individual begins participation in the Behavioral Day Program in alignment with the IPP and regional center requirements.
Questions about the process?
Regional Center Coordinators can reach out directly to begin the referral process. Families are also welcome to contact us.